Our March meeting was such a success because we planned the work then worked the plan. It provided a great roadmap to follow for future meetings. Please familiarize yourself with the process because the outcomes speak for themselves. Great job everybody!
Research: St. Patrick's day ideas were researched by multiple people and discussed on a collaborative platform and in-person. Pinterest, Amazon, Google, etc. were used for research.
Purchasing: Online orders were placed and personal pick-ups were coordinated where needed. Items were ordered so as to give a few days grace period. Nothing should be delivered within 3 days of the meeting.
Rehearsal: A practice "run through" session should occur the day before the meeting - no exceptions. This is like a rehearsal and should be flawless.
Visuals: A floor layout (plan-o-gram) was created so that officers could understand how to set up quickly. See below.
Information: A meeting was held to create the Power Point slides. The officer workflow chart was referenced and dates were added to the presentation.
Promotion: A "sneak peek" teaser video was released and info about the meeting was placed on the hall t.v. ,on social media, and on Remind.
Contingency Plan: Back up plans were made for all technology enhanced items. The Power Point was converted to a pdf, music was downloaded to stream straight off of a computer if needed (no internet streaming needed).
After the Meeting: Additional exposure was gained after the meeting. Pictures of the meeting and the winners of our contests were posted on the hall TV. A school announcement was made to congratulate the winners as well. We connected with the community by taking pictures with students in our special education department. Their teacher sent an appreciation email out to the entire school!
Decorations were repurposed and used in the school store.
Research: St. Patrick's day ideas were researched by multiple people and discussed on a collaborative platform and in-person. Pinterest, Amazon, Google, etc. were used for research.
Purchasing: Online orders were placed and personal pick-ups were coordinated where needed. Items were ordered so as to give a few days grace period. Nothing should be delivered within 3 days of the meeting.
Rehearsal: A practice "run through" session should occur the day before the meeting - no exceptions. This is like a rehearsal and should be flawless.
Visuals: A floor layout (plan-o-gram) was created so that officers could understand how to set up quickly. See below.
Information: A meeting was held to create the Power Point slides. The officer workflow chart was referenced and dates were added to the presentation.
Promotion: A "sneak peek" teaser video was released and info about the meeting was placed on the hall t.v. ,on social media, and on Remind.
Contingency Plan: Back up plans were made for all technology enhanced items. The Power Point was converted to a pdf, music was downloaded to stream straight off of a computer if needed (no internet streaming needed).
After the Meeting: Additional exposure was gained after the meeting. Pictures of the meeting and the winners of our contests were posted on the hall TV. A school announcement was made to congratulate the winners as well. We connected with the community by taking pictures with students in our special education department. Their teacher sent an appreciation email out to the entire school!
Decorations were repurposed and used in the school store.